PMO (Maternity Cover)

Posted on: 14/11/2019 14:52 Ending on: 31/12/2019 12:00

Strategy:

Successful execution of projects is key to supporting PSL’s financial targets and client satisfaction.
 
Mission:
 
The candidate provides independent project governance and management information to help ensure projects contribute correctly to PSL strategy. 
 
Responsibilities:
Governance & Control
  • Support the implementation and adherence of a common set of practices, principles and templates for managing projects.
  • Support the implementation and governance of standards across the business, including tracking, monitoring and updating the status of project & programme deliverables.
  • Provide support and guidance on best practice to ensure the integrity of projects and programmes company-wide.
  • Capturing project requests and ensuring each request has sufficient information to assess the validity of the project.
  • Maintain an up-to-date repository of in-flight projects and project requests pending review for approval by the Client Services Management Team.
  • Carry out independent Project Health checks on projects / programmes company-wide ensuring any deviances are communicated through the agreed channels.
  • Effective risk and issue management across the range of clients and projects ongoing at any one time – working alongside the PMO Coordinator to ensure data is valid and updated regularly
  • Support and deliver lessons learnt sessions with support from PMO Coordinator
  • Ensure recovery meetings are in place to get RED projects back onto a ‘route to green’

PPM Tool

  • Ensure all projects are set up correctly in order to maintain effective reporting
  • Ensure maintenance of the tool reflects changes being made out in the wider business
  • Maintain and update Power BI reporting as and when changes are required
  • Ensuring the correct level of permissions are granted for each user type
  • Continuously keeping an eye out for enhancements that can be made to the tool to maintain efficiency

Planning & Monitoring

  • Provide planning support to projects / programmes where appropriate.
  • Review projects (health check) to ensure they meet minimum project standards (financial / documentation / approvals) and are fully auditable for stakeholders / clients and or customers.
  • Work with PMs/Account Managers to understand any project/programme level dependencies, ensuring they are proactively managed.
  • Drive process improvements in project delivery and governance methodologies in conjunction with the Project Managers and Client Services Management team.

Demand and Pipeline Management

  • Align with Sales and Project Managers to gain visibility of upcoming work in the pipeline
  • Maintain a pipeline view to align with upcoming demand with resources available
  • Working with Client Services teams to ensure there is a clear plan for meeting client demand
  • Ensuring the resource utilisation by resource type and team are utilised to ensure chargeability is maximised

Financials

  • Revenue and non-charge forecasting and tracking
  • Review and challenge on revenue and non charge against resource utilization
  • Recommend and drive corrective action when required
  • Own Investment committee to ensure work not funded by clients is approved and monitored

PMO Support

  • Provide effective management support to project teams on small to medium sized projects or assist Project Managers on workstreams of other large projects.
    • Providing support throughout the business to help accelerate areas that require support
    • Ensuring project plans are created and maintained, deliverables tracked against time and cost, and resource utilisation is monitored.
    • Monitor and report on the progress of the project to all internal stakeholders
    • Co-ordinate quality activities to meet quality objectives. Managing project risks, issues and change control, communicating the impact to the project.
    • Monitor projects against time, budget and quality standards.

 Experience required; -

  • 2+ years’ experience of a similar role within the software development sector
  • Excellent written, verbal and presentation skills
  • Competency in Microsoft applications including Project, Word, Excel, Outlook and Power BI
  • Experience of Jira
  • Good attention to detail
  • Experience of enforcing processes
  • Experience of owning/maintaining a PPM tool
  • Financial understanding
  • Proven people management skills
  • Proven stakeholder management
  • Understanding of key project management principles and software development lifecycles
  • Good people management skills

Relationships

  • Reports into the COO
  • Has line management responsibility for PMO Coordinator(s)
  • Needs to work closely with PSL project managers, Executive Leadership Team, Client Services and Finance

 

 

 

 

 

 

To apply for this job please send your CV to careers@phoebussoftware.com or, if you have a LinkedIn account, click on the button.

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