Posted on: 14/11/2019 14:52
Ending on: 31/12/2019 12:00
Strategy:
Successful execution of projects is key to supporting PSL’s financial targets and client satisfaction.
Mission:
The candidate provides independent project governance and management information to help ensure projects contribute correctly to PSL strategy.
Responsibilities:
Governance & Control
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Support the implementation and adherence of a common set of practices, principles and templates for managing projects.
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Support the implementation and governance of standards across the business, including tracking, monitoring and updating the status of project & programme deliverables.
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Provide support and guidance on best practice to ensure the integrity of projects and programmes company-wide.
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Capturing project requests and ensuring each request has sufficient information to assess the validity of the project.
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Maintain an up-to-date repository of in-flight projects and project requests pending review for approval by the Client Services Management Team.
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Carry out independent Project Health checks on projects / programmes company-wide ensuring any deviances are communicated through the agreed channels.
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Effective risk and issue management across the range of clients and projects ongoing at any one time – working alongside the PMO Coordinator to ensure data is valid and updated regularly
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Support and deliver lessons learnt sessions with support from PMO Coordinator
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Ensure recovery meetings are in place to get RED projects back onto a ‘route to green’
PPM Tool
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Ensure all projects are set up correctly in order to maintain effective reporting
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Ensure maintenance of the tool reflects changes being made out in the wider business
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Maintain and update Power BI reporting as and when changes are required
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Ensuring the correct level of permissions are granted for each user type
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Continuously keeping an eye out for enhancements that can be made to the tool to maintain efficiency
Planning & Monitoring
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Provide planning support to projects / programmes where appropriate.
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Review projects (health check) to ensure they meet minimum project standards (financial / documentation / approvals) and are fully auditable for stakeholders / clients and or customers.
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Work with PMs/Account Managers to understand any project/programme level dependencies, ensuring they are proactively managed.
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Drive process improvements in project delivery and governance methodologies in conjunction with the Project Managers and Client Services Management team.
Demand and Pipeline Management
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Align with Sales and Project Managers to gain visibility of upcoming work in the pipeline
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Maintain a pipeline view to align with upcoming demand with resources available
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Working with Client Services teams to ensure there is a clear plan for meeting client demand
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Ensuring the resource utilisation by resource type and team are utilised to ensure chargeability is maximised
Financials
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Revenue and non-charge forecasting and tracking
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Review and challenge on revenue and non charge against resource utilization
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Recommend and drive corrective action when required
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Own Investment committee to ensure work not funded by clients is approved and monitored
PMO Support
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Provide effective management support to project teams on small to medium sized projects or assist Project Managers on workstreams of other large projects.
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Providing support throughout the business to help accelerate areas that require support
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Ensuring project plans are created and maintained, deliverables tracked against time and cost, and resource utilisation is monitored.
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Monitor and report on the progress of the project to all internal stakeholders
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Co-ordinate quality activities to meet quality objectives. Managing project risks, issues and change control, communicating the impact to the project.
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Monitor projects against time, budget and quality standards.
Experience required; -
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2+ years’ experience of a similar role within the software development sector
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Excellent written, verbal and presentation skills
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Competency in Microsoft applications including Project, Word, Excel, Outlook and Power BI
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Experience of Jira
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Good attention to detail
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Experience of enforcing processes
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Experience of owning/maintaining a PPM tool
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Financial understanding
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Proven people management skills
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Proven stakeholder management
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Understanding of key project management principles and software development lifecycles
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Good people management skills
Relationships
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Reports into the COO
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Has line management responsibility for PMO Coordinator(s)
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Needs to work closely with PSL project managers, Executive Leadership Team, Client Services and Finance
To apply for this job please send your CV to careers@phoebussoftware.com
or, if you have a LinkedIn account, click on the button.