The Finance Assistant at PSL needs to be available to support the Financial Team in the delivery of key results.  Their role is a key component of the office running smoothly; suppliers and sales invoices are paid on time. The job holder will clearly demonstrate a desire to learn more about the finance function as they grow into the role.  This is an exciting position in a rapidly growing company with the career advancement opportunity that offers.

Responsibilities:

Purchase Ledger

  • Processing of purchase invoices and posting to correct nominal codes using the Concur system
  • Before posting purchase invoices on the system; check for completeness and action accordingly
  • Maintenance of Creditor accounts including reconciliation of balances to supplier statements and making changes to any static data
  • Monitor and review of outstanding invoices with prompt resolution of queries
  • Answer and deal with queries from suppliers

Sales Ledger

  • Assisting in the production of sales invoices (two invoice runs per month) by use of various systems and collation of information for generation
  • Posting of invoices to nominal ledger and maintenance of those accounts
  • Production of Debtors ledger
  • Maintenance of Debtor accounts including reconciliation of balances and making changes to any static data
  • Following up with the Debtor accounts to ensure payment is made promptly
  • Production and emailing of Debtor statements to Debtors on a monthly basis
  • Answer and deal with queries from clients

Payroll

  • Working with HR to maintain employee records and ensure databases are kept up to date
  • Preparing and processing information necessary to submit to third party payroll service for the monthly salary run

Other

  • Monthly petty cash analysis and maintenance
  • Postings to the general ledger via journals
  • Liaison with auditors as required
  • Assist in the completion of reports
  • Support the Finance team in month end duties including collating and processing employee expenses
  • Support the business to maintain accurate time records through the timesheet system
  • Ad-hoc activities
  • Provide support to the Financial and Management Accountants
  • Maintenance and organisation of accounting records through accurate and timely filing
  • Knows the formal and informal company goals, standards, policies and procedures

Critical Competencies:

  • A good working knowledge of excel is required, ideally with the ability to manipulate data and work across multiple sheets simultaneously
  • Good communication skills
  • Excellent team working skills
  • Demonstrates a willingness to take ownership and see things through to resolution
  • Making decisions and using judgement
  • The resolve to overcome obstacles and solve problems
  • Focus on customer service – both internal and external

Experience required:

  • A basic understanding of finance and accounting
  • Demonstrable experience of working in a finance function
  • Good interpersonal skills with internal and external customers
  • Detail conscious with good organisational skills and the ability to multi-task
  • Ability to meet deadlines under time pressure

Email
To apply email your CV with a covering letter and your salary expectations to careers@phoebussoftware.com